Transfer Guideline for KV Teachers 2013
KENDRIYA VIDYALAYA SANGATHAN
TRANSFER GUIDELINES FOR TEACHERS (up to PGTs) AND OTHERS UP TO ASSISTANT
1. OBJECTIVE
Kendriya Vidyalaya Sangathan shall strive to maintain equitable distribution of its employees across all
locations to ensure efficient functioning of the organization and optimize job satisfaction amongst
employees. All employees are liable to be transferred anywhere in India at any point in time and
transfer to a desired location can't be claimed as a matter of right. While effecting transfers the
organizational interest shall be given uppermost consideration and that the problems and constraints
of employee shall remain subservient.
2. DEFINITION:
S.N. Terms Explanations
1 Tenure The term shall be applicable only in respect of hard/ very hard/ NER
stations: 3 Years for hard stations
2 years for very hard stations to be reckoned on 30th June of the year
(Amended on 21/12/2011)
2 Hard/ very As notified by the KVS from time to time. The existing list of places
hard station would continue to operate when these guidelines come into operation.
3 Physically Those who are in receipt of conveyance allowance at double the rate
challenged prescribed for other employees.
employee
4 PAR Annual performance appraisal report
5 rganization Kendriya Vidyalaya Sangathan or any office or school under its
administrative control
6 Lcation Kendriya Vidyalaya or any other office of KVS located in a place
7 Station city/ town/ metropolis as notified by the KVS with a unique three digit
ode. More than one Kendriya Vidyalayas/ office can be located at a
station.
8 DG Separately defined in Annexure - I
9 FP Incidence of death of spouse/ own son/ own daughter, if occurred in
the last two years as on 31 nt March of the year.
10 TR Retirement due within next three years as on 31St March
11 ransfer Total score of points allotted to different factors relevant for a request
ount ransfer as per clause 10
12 isplacement Total score of points allotted to different factors that determine the
ount displacement of an employee from a station as per clause 6
3. APPLICABILITY
The guidelines shall be applicable to, all categories of teachers, Librarian, Head Master, Assistant and
all Group C employees. Transfer shall be effected in the light of provisions contained in clauses 5, 6,
7, 8, 9, 10 and 11 of the guidelines, wherein criteria on the basis of assigning appropriate points to
relevant factors of transfer and using the cumulative score as the basis of transfer, has been
prescribed.
4. TYPES OF TRANSFER
Transfer may broadly be classified in two types, viz., administrative transfer, which the KVS orders
suo motu in the exigencies of service and administration and in public interest, and request transfer
which is effected based on the request of an employee.
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5. ADMINISTRATIVE TRANSFER OF EMPLOYEES
Through such transfer KVS shall ordinarily:
a) redeploy surplus staff in excess of sanctioned strength at a location to other location against
sanctioned vacancies.
b) post employees in hard/ very hard/ NER stations.
c) displacement of an employee from a location to accommodate the request of a needy
employees.
6. FACTORS, POINTS AND CALCULATION OF DISPLACEMENT COUNT OF AN EMPLOYEE
FOR DISPLACEMENT TRANSFER (Revised on 21 . 12.2011 & 04.01.2013)
Displacement Count of an employee shall be computed by assigning appropriate points to such appropriate factors
considered material for displacement as per the following:
S.No. actors Existing points mended points
2012-2013) 2013-14)
1 Stay at a station in the same post as on 3 I S' + 2 for each + 2 for each
March (30"' June for hard/very hard/NE completed completed
Station in complete years. year year
Clarification:
• Period of absence on any account shall also
be counted for this purpose. .
• If an employee returns to a station X on
request after being transferred from X within
three years (two years for very hard station),
the stay of such an employee at X shall be no.
of years spent at X before being transferred
plus no. of years spent after coming at X.
However, if an employee returns to station
after a period of three years (two years for
very hard station) the stay shall be counted
afresh.
2 Annual Performance Appraisal Report +2 for each + 2 for each
Grading for the last three years. below average below average
3 Employees below 40 years (as on 315` March Y/N Y/N
of the year) who have not completed one (Indicate Y for Yes (Indicate Y for Yes
tenure at hard/ very hard/ NE stations (During and N for No) and N for No)
entire service on any post)
4 LTR/DFP/ MDG Cases -50 -50
Clarification:
• If an employee qualifies for more than one
the points shall be limited to a maximum of
- 50 only.
5 Spouse, if a KVS employee and posted at the -15 -20
same station.
6 Physically challenged employee -50 -50
7 Spouse, if a Govt. Sector Employee and -10 -15
posted at the same station.
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S.No. Factors Existing points mended points
2012-2013 2013-14
8 Woman employee who is not spouse of a KVS -10 -10
/Govt Sector employee
9 Members of recognized associations of KVS -15 -15
staff who are also members of JCM at KVS
re ion 1 ffices and/or KVS head u ers.
10 1 Award winning employees:
National award given by the President of India -5 -5
KVS National Incentive award -2 -2
Clarification : If an employee has won both
the awards then the maximum concession of
-
-5 marks shall be given
r
Displacement Count Total score of all the Total score of all the
_ - - points points
7. METHOD FOR ADMINISTRATIVE TRANSFER
Administrative transfer under clause 5 (a) shall be effected in the decreasing order of displacement
count of employees holding a post at station to eliminate surplus staff and such staff shall be
accommodated against clear vacancies. Administrative transfer under 5(b) shall be effected in
decreasing order of the displacement count of employees holding a post to fill up anticipated vacancies
in hard/ very hard/ NER/ other desired stations to a desired extent. As regards 5(c), to transfer a
needy employee, as defined in clause 11(a), to a desired station(s) mentioned in his/her
request application form, an employee holding the same post with the highest displacement count,
subject to not being below D 1 as prescribed herein below at the relevant lames} station(s) in the
order of preference indicated by the needy employee, shall be liable to be displaced in the event there is
no clear vacancy at the to station (s). However an employee seeking request transfer within
same station can apply for KVs choice but such transfer will be considered only against vacancy and
this will not affect station seniority of the employee and will be liable to be transferred/ displaced in
public interest.
Ian Eflon an offipfay@e fletaing refle same POSE in ratio same AA, na*+Hg ffigHOSE Risplaeffheft
..low r\l ..1n.+11 be likes, a- hn .7:.,...1 .. ....-1 !l«. 4l-.. ..4 L+e.. L. r.....^ :i-4L+.+ ..l ...:.... .....7:....4.+.7
n
(Amended on 21/12/2011) While displacing an employee
in such manner an effort would be made to post such an employee to a least inconvenient location
against a clear vacancy. In case of a tie in the displacement count of employees the male employee
shall be displaced. In case of a tie between the employees of the same gender the employee with earlier
date of joining in present station in present post shall be displaced and in case date of joining also
coincides for two or more employees then the youngest employee shall be displaced.
a) Provided, a cut off mark DI on Displacement Count may be prescribed on year to year basis
below which an employee shall not be displaced in a particular year except under clause 5 (a).
b) Provided, more factors can be added/ deleted and points allocated for different factors can be
altered on year to year basis to remediate any imbalance resulting in transfers. Changes shall
be notified well in advance before inviting transfer applications.
c) Provided, an employee with a higher displacement count can be retained if the employee's
services are absolutely crucial in the organizational interest. In such eventuality an employee
with next lower displacement count shall be liable to be displaced.
d} Provided, exemption can be given to an employee or group of employees from displacement for
such period owing to circumstances or such other administrative exigencies justifying such
exemption.
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e) Provided, an employee can be transferred from a location if the employee's stay has become
prejudicial to the interest of the organization.
f) Provided further, an employee can be transferred to a location in administrative exigencies
without having any regard to the displacement count of the employee.
8. Employees below 40 years of age (as on 31st March of the year) who have not completed one
tenure at hard/very hard/NE stations in continuous span in service and not presently posted to such
stations and have completed one year stay at present station in the present post, in their decreasing
order of Displacement Count; can be posted in Hard/Very Hard/NER stations in regular annual
request transfer in the prescribed proforma itself. (Amended on 21/ 12/2011) Employees may opt for a
posting at hard/ very hard/ NER station. KVS shall post them to such location in a transparent
manner as per prescribed calendar of activities. Such transfer though on request shall be treated
administrative in nature in accordance with clause 5 (b) above.
9. REQUEST TRANSFER OF EMPLOYEE
Request transfer shall be effected as per the prescribed calendar of activities. Transfer on request shall
be effected on the basis of "Transfer Count" of an employee computed by assigning appropriate points
to factors considered relevant for transfer. An employee on initial posting on recruitment is normally
barred from applying for request transfer for three years in terms of the appointment order. An
employee will not be eligible for request transfer twice in one academic year.
Para-10 : FACTORS, POINTS AND CALCULATION OF TRANSFER COUNT OF AN EMPLOYEE
FOR REQUEST TRANSFER (Revised on 21.12 .2011 & 04.01.2013)
S.No. Factors Existing points mended points
(2012-2013) (2013-14)
1 Active Stay at a station as on 31 S` + 2 for each completed + 2 for each
March (As on 30`x' June for Hard/Very Hard/ year completed
NER Stations). Periods of continuous absence year
of 30 days or more ( 45 days or more for hard/
very hard/ NER stations) shall not be counted.
1 2 Annual Performance Appraisal Report +2 for Outstanding +2 for Outstanding
Grading for the last three years. If the report grading for each year grading for each year
for any of the last three years is not written or
is unavailable no point shall be given for the
relevant year(s).
3 Award winning employees:
National award given by the President of India 5 +5
KVS National Incentive award 2 +2
Clarification : If an employee has won both
the awards then the maximum concession of
+5 marks shall be given.
4 Spouse, if working in KVS at the requested +15 +20
station or within 100 km.
5 Spouse, if working in government sector at the +10 +15
requested station or within 100 km.
6 DFP/MDG/LTR Cases. If an employee +50 +50
qualifies for more than one ground the points
shall be limited to a maximum of +50 only.
Further, if an employee has already secured a
request transfer in previous year(s) on the
basis of these additional points the points shall
not given again.
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^S.No. Factors Existing points mended points
(2012-2013) (2013-14)
7 Completion of tenure in hard/NER stations. +55 +55
Completion of tenure in very hard stations +60 +60
Points shall be given only when an employee
applies for transfer just after completing the
tenure at hard/ very hard/NER station(s).The
maximum points under the head shall remain
+55/+60 only.
8 Physically challenged employee. +40 +40
Further, if an employee has already secured a
request transfer in previous year(s) on the
basis of these additional points the points shall
not given again in the same post.
9 Woman employee +10 +10
Clarification : Women employees eligible for
points under serial no. 4 & 5 herein above
shall not be eligible for the points.
Transfer Count Total score of all the Total score of all the
points points
11. METHOD FOR REQUEST TRANSFER
Request transfer for a post will be considered at a loetation station only except for request of intrastation
transfer and (Amended on 21/12/2011) shall be accommodated in decreasing order of
"Transfer Count" computed on the basis of clause 10 of competing employees. In case of a tie in the
transfer count of two or more employees competing for a location/ station the female employee shall be
preferred first. In case of tie in two or more employees of the same gender an employee with an earlier
date of joining in present post in present station shall be accommodated and in case, if the date of
joining in present post in present station also coincides then the older employee shall be first
accommodated. Transfer counts of all request transfer applications shall be displayed on KVS website
and the transfer count so displayed shall remain valid till
31st of July of the relevant year and request transfer may be considered for vacancies arising due to
retirement or any other reason during the period of validity for which no fresh application shall be
invited or considered. Applications shall automatically become infructuous after the expiry of 31st
July.
a) Provided, a cut off mark C 1 on transfer count may be prescribed on year to year basis in
such a way that an employee whose transfer count is equal to Cl or more may be transferred
in one of the desired station(s) even by way of displacement of an employee as per
clause 5(c) in the event there is no clear vacancy at the desired station (s). In such
cases an employee having the highest displacement count subject to not being below D 1 shall
be liable to be displaced from within the choice 4 L4 4st$ation(s) in order of preference
indicated by the needy employee. If no employee holding the same post and having a
displacement count D1 or more is found in all the choice station(s) going in order
of preference indicated by the needy employee the request of such a needy employee may not
be acceded to. (Amended on 21/12/2011)
b) Provided, a lower cut off mark C2 on Transfer Count may be prescribed on year to year basis
below which the request shall not be accommodated in a particular year. Request for transfer
of an employee whose transfer count is less than Cl but greater or equal to C2 shall be
considered subject to existence of a vacancy in the desired locations/ stations.
c) Provided, more factors can be added/ deleted, points allocated for different factors can be
altered to remediate any imbalance resulting in transfers, on year to year basis. Changes
shall be notified well in advance before inviting applications.
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d) Provided further, the request of an employee with a lower transfer count can be
accommodated in preference to employee(s) with higher transfer count if the services of such
an employee are essential for efficient functioning of the organization or in view of such other
circumstances faced by the employee which justifies such out of turn consideration.
12. AUTHORITIES COMPETENT TO EFFECT TRANSFER
Article 15 (a) (3) of Education Code for Kendriya Vidyalayas empowers Commissioner, KVS to transfer,
post and assign any duties to all officers and staff at the headquarters and Regional Offices as well as
Vidyalayas. Therefore, Commissioner shall be competent to exercise all powers under these guidelines
to; effect transfer and/or grant exemption under various clauses and provisos; and/or do any other
exercise prescribed under various clauses and provisos. Commissioner may delegate power to such
authorities with such further limitations for such period as deemed appropriate in view of prevailing
circumstances either by a general or specific order to such authorities. Power so delegated is liable to
be withdrawn by the Commissioner whose discretion in this regard shall be final.
13. POWER OF RELAXATION OF GUIDELINES
Notwithstanding anything contained in the guidelines, the Commissioner with the approval from the
Chairman, KVS, shall be the sole competent authority to transfer any employee to any place in
relaxation of any or all of the above provisions.
14. INTERPRETATION OF GUIDELINES
Commissioner, KVS shall be the sole competent authority to interpret above provisions and pass such
other order(s) as deemed appropriate and essential to facilitate the implementation of the guidelines
for the purpose of effective control and administration of the KVS as a whole.
15. SAFEGUARD AGAINST EXTRANEOUS INFLUENCE
Employees shall not bring in any outside influence; if such an influence from whichever source
espousing the cause of an employee is received it shall be presumed that the same has been brought
in by the employee. The request of such an employee shall not be considered. Action may also be
initiated against such an employee under relevant service rules.
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ANNEXURE-1
Type of Diseases Prescribed as Valid for Transfer on Medical Grounds . TYPE OF DISEASE
1. CANCER
2. PARALYTIC STROKE
3. RENAL FAILURE
4. CORONARY ARTERY DISEASE AS EXPLAINED BELOW
5. THALASSAEMIA
6. PARKINSONS' DISEASE
7. MOTOR-NEURON DISEASE
The brief description of illness which will be considered as medical grounds for the purpose of transfer, in terms
of transfer guidelines is as under. Medical terms referred herein will bear meaning as given in the Butterworth's
Medical Dictionary.
(i) Cancer
It is the presence of uncontrolled growth and spread of malignant cells. The definition of cancer includes
leukemia, lymphomas and Hodgkins' disease.
Exclusions:
This excludes non-invasive carcinoma(s) in-Situ, localized non-invasive tumour( s) revealing early malignant
changes and tumour(s) in presence- of HIV infection or AIDS; any skin cancer excepting malignant melanoma(s)
are also to be excluded.
(ii) Paralytic Stroke
(Cerebro-vascular accidents) Death of a portion of the brain due to vascular causes such as (s) Hemorrhage
(cerebral), (b) Thrombosis (cerebral), (c) Embolism (cerebral) causing total permanent disability of two or more
limbs persisting for 3 months after the illness.
Exclusions :
iii) Transient/Ischamic attacks.
iv)
a)
b)
c)
Stroke-like syndromes resulting from
Head Injury
Intracranial space occupying lesions like abscess, traumatic hemorrhage and tumour.
Tuberclosis meningitis, Pyogenic meningitis and meningococal meningitis.
(iii) Renal failure
It is the final renal failure stage due to chronic irreversible failure of both the kidneys. It must be well
documented. The teacher must produce evidence of undergoing regular haemodialysis and other relevant
laboratory investigations and doctor certification.
(iv) Coronary artery Disease
1. Cases involving surgery on the advice of a consultant cardiologist to correct narrowing or blockage of one or
more coronary arteries or valve replacements/ reconstructions shall be considered MDG cases up to three
years from the date of actual open heart surgery and the eligible employees shall be entitled for the points
during this period
2. Cases involving non surgical techniques eg. Angioplasty through the arterial system. Such cases will be
considered MDG Cases for a period of one year from the date of procedure and the eligible employees shall be
entitled for points during this period.
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(v) THALASSAEMIA
It is an inherited disorder and it is diagnosed on clinical and various laboratory parameters. Patient with
Thalassaemia who is anemic and is dependent upon regular blood transfusion for maintaining the hemoglobin
level. In addition he is on chelating agent and other supportive care.
Inclusions:
i) Thalassaemia major:. - History of blood transfusion/ replacement at less than three months interval. It
must be well supported by all medical documents. The history should include the periodicity/ duration of
blood transfusion/ replacement required by the patient/Chelation therapy.
Exclusion:
(a) Patient may have Thalassaemia minor. His anemia may become severe because of concurrent infection or
stress. Anemia may become severe because of nutritional deficiency or other associated factor.
(b) Blood transfusion is not required and these patients do not require Chelation therapy.
(vi) PARKINSONS ' DISEASE
Slowly progressive degenerative disease of nervous system causing tremor, rigidity, slowness and disturbance of
balance.
Must be confirmed by a neurologist.
Inclusion
Involuntary tremulous motion with lessened muscular power, in parts not in action and even when supported;
with a propensity to bend the trunk forward and to pass from a waling to a running pace, the senses and
intellects being uninjured.
Exclusion:
(iii) Patients who are stable with the support of medicine.
(iv) Detection of Parkinsons' disease within the duration of 5 years.
Requirement
Date of detection of the disease, hospitalization extent of involvement, duration of treatment along with
discharge summary should be furnished. Mention should be made about the progressiveness of the disease,
and summary of inception of the patient must be confirmed by Neurologist.
(vii) MOTOR-NEURON DISEASE :
Slowly progressive degeneration of motor neuron cells of brain and spinal cord causing weakness, wasting and
twitching in limbs and difficulty in speaking and swallowing.
Must be confirmed by neurologist.
Inclusions :
Irreversible/ progressive motor neuron disease with presence of weakness wasting and fasciculation of limbs
with/without brisk tendon jerks and extension painter response.
Exclusion:
Weakness of muscle due to other causes like infections, neuropathy traumation, idiopathic, motor-neuron
disease involving less than 02 limbs and the muscle power is more than 3 grades. Requirement : It should be
duly supported by MRI, EMG and nerve conduction test.
disewi c with n ► ltre than 50 '/o . mental dis^tbili
tileI.^shcctive Regional NledlcaI I3o arts with j e>t
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6
KENDRIYA VIDYALAYA SANGATHAN
TRANSFER GUIDELINES FOR GROUP A AND GROUP B (SO AND ABOVE) EMPLOYEES
1. GUIDING PRINCIPLE
The matter governing the transfer of employees holding Group A posts and certain Group B posts
viz., Section Officer, Audit and Accounts Officer, Administrative Officer, Vice Principal requires
greater care and discretion on the part of the transferring authority as these posts are imbued
with supervisory responsibility. Posts viz., Section Officer, Administrative Officer, Audit and
Accounts Officer, Vice Principal/ Assistant Education Officer/ Principal Grade II, Senior
Administrative Officer, Senior Audit and Accounts Officer, Executive Engineer, Technical
Officers, Principal Grade I, Education Officer and Assistant Commissioner and higher posts some
of which are non transferable at the moment are such posts. Kendriya Vidyalaya Sangathan
while effecting transfer of employees holding such post shall strive to maintain equitable
distribution of its employees across all locations to ensure efficient functioning of the
organization and optimize job satisfaction amongst employees. All employees are liable to be
transferred anywhere in India at any point of time and transfer to a desired location can't be
claimed as a matter of right. While effecting transfers the organizational interest shall be given
uppermost consideration and that the problems and constraints of employee shall remain
subservient.
2. TENURE The normal tenure shall be as under:
S.No. (Terms
1
'T'enure *
Explanat
Section Officer, Administrative
Officer, Audit and Accounts Officer,
Vice Principal, Principal, Education
Officer
ions
5 years
3 years in case of hard station/
NER stations,
Assistant Commissioner 3 years fo
* r
all stations
However, it is categorically made clear that the tenure so provided under these
guidelines shall not be deemed to put an embargo on the administration to transfer an
employee in the exigencies of service and/or organizational interest before the
completion of tenure
4. TYPES OF TRANSFER
Transfer may broadly be classified in two types, viz., administrative transfer, which the KVS
orders suo mote in the exigencies of service and administration and in public interest, and request
transfer which is effected based on the request of an employee.
5. ADMINISTRATIVE TRANSFER OF EMPLOYEES
After the completion of tenure an employee shall be liable for transfer except where an employee's
retention after the completion of tenure or an employee's exit before the completion of the tenure
is necessary in the organizational interest. Efforts will be made to consider bulk of such transfer
post-wise at an opportune time during an academic year. Transfer/ posting to a desired station
shall not be claimed as a matter of right. Some crucial determinants for such transfers are as
under:
a) Inherent strength/weakness of an employee to cope with the supervisory responsibility
b) Domain expertise of an employee
c) Performance of an employee against tangible parameters wherever possible, for example
CBSE results, AFAR Grading in the last three years or such other parameters as may be
prescribed from time to time for different posts.
d) Factors such as: due for retirement, medical problems faced by an employee or family
members, spouse working at a station etc.
-2-
6. REQUEST TRANSFER OF EMPLOYEES
KVS may invite request transfer from such employees at an opportune time in an academic year
in such form and manner as deemed appropriate from time to time and consider such requests
for transfer to desired station keeping organizational interest uppermost in consideration. Some
crucial determinants for effecting such transfers shall be as follows:
a) Request of an employee factoring in such components as: due for retirement, medical
problems faced by an employee or family members, spouse working at a station etc.
b) Suitability of an employee for the 'sought for station
c) Performance of an employee against tangible parameters wherever possible for example
CBSE results, APAR Grading in the last three years or such other parameters as may be
prescribed from time to time for different posts
d) Number of years spent at a station
7. AUTHORITIES COMPETENT TO EFFECT TRANSFER
"Article 15 (a) (3) of the Education Code for Kendriya Vidyalaya Sangathan empowers
Commissioner, KVS to transfer, post and assign any duties to all officer and staff at the
Head Quarter and Regional Offices as well as Vidyalayas. Therefore , Commissioner, KVS
shall be competent to transfer %or grant exemptipn to (Amended# on2$ an
employee under these guidelines".
8. POWER OF RELAXATION OF GUIDELINES
Notwithstanding anything contained in the guidelines, the Commissioner with the approval from
the Chairman, KVS, shall be the sole competent authority to transfer any employee to any place
in relaxation of any or all of the above provisions.
9. INTERPRETATION OF GUIDELINES
Commissioner, KVS shall be the sole competent authority to interpret above provisions and pass
such other order(s) as deemed appropriate and essential to facilitate the implementation of the
guidelines for the purpose of effective control and administration of the KVS as a whole.
10. SAFEGUARD AGAINST EXTRANEOUS INFLUENCE
Employees shall not bring in any outside influence; if such an influence from whichever source
espousing the cause of an employee is received it shall be presumed that the. same has been
brought in by the employee. The request of such an employee shall not be considered. Action
may also be initiated against such an employee under relevant service rules
KENDRIYA VIDYALAYA SANGATHAN
TRANSFER GUIDELINES FOR TEACHERS (up to PGTs) AND OTHERS UP TO ASSISTANT
1. OBJECTIVE
Kendriya Vidyalaya Sangathan shall strive to maintain equitable distribution of its employees across all
locations to ensure efficient functioning of the organization and optimize job satisfaction amongst
employees. All employees are liable to be transferred anywhere in India at any point in time and
transfer to a desired location can't be claimed as a matter of right. While effecting transfers the
organizational interest shall be given uppermost consideration and that the problems and constraints
of employee shall remain subservient.
2. DEFINITION:
S.N. Terms Explanations
1 Tenure The term shall be applicable only in respect of hard/ very hard/ NER
stations: 3 Years for hard stations
2 years for very hard stations to be reckoned on 30th June of the year
(Amended on 21/12/2011)
2 Hard/ very As notified by the KVS from time to time. The existing list of places
hard station would continue to operate when these guidelines come into operation.
3 Physically Those who are in receipt of conveyance allowance at double the rate
challenged prescribed for other employees.
employee
4 PAR Annual performance appraisal report
5 rganization Kendriya Vidyalaya Sangathan or any office or school under its
administrative control
6 Lcation Kendriya Vidyalaya or any other office of KVS located in a place
7 Station city/ town/ metropolis as notified by the KVS with a unique three digit
ode. More than one Kendriya Vidyalayas/ office can be located at a
station.
8 DG Separately defined in Annexure - I
9 FP Incidence of death of spouse/ own son/ own daughter, if occurred in
the last two years as on 31 nt March of the year.
10 TR Retirement due within next three years as on 31St March
11 ransfer Total score of points allotted to different factors relevant for a request
ount ransfer as per clause 10
12 isplacement Total score of points allotted to different factors that determine the
ount displacement of an employee from a station as per clause 6
3. APPLICABILITY
The guidelines shall be applicable to, all categories of teachers, Librarian, Head Master, Assistant and
all Group C employees. Transfer shall be effected in the light of provisions contained in clauses 5, 6,
7, 8, 9, 10 and 11 of the guidelines, wherein criteria on the basis of assigning appropriate points to
relevant factors of transfer and using the cumulative score as the basis of transfer, has been
prescribed.
4. TYPES OF TRANSFER
Transfer may broadly be classified in two types, viz., administrative transfer, which the KVS orders
suo motu in the exigencies of service and administration and in public interest, and request transfer
which is effected based on the request of an employee.
-2-
5. ADMINISTRATIVE TRANSFER OF EMPLOYEES
Through such transfer KVS shall ordinarily:
a) redeploy surplus staff in excess of sanctioned strength at a location to other location against
sanctioned vacancies.
b) post employees in hard/ very hard/ NER stations.
c) displacement of an employee from a location to accommodate the request of a needy
employees.
6. FACTORS, POINTS AND CALCULATION OF DISPLACEMENT COUNT OF AN EMPLOYEE
FOR DISPLACEMENT TRANSFER (Revised on 21 . 12.2011 & 04.01.2013)
Displacement Count of an employee shall be computed by assigning appropriate points to such appropriate factors
considered material for displacement as per the following:
S.No. actors Existing points mended points
2012-2013) 2013-14)
1 Stay at a station in the same post as on 3 I S' + 2 for each + 2 for each
March (30"' June for hard/very hard/NE completed completed
Station in complete years. year year
Clarification:
• Period of absence on any account shall also
be counted for this purpose. .
• If an employee returns to a station X on
request after being transferred from X within
three years (two years for very hard station),
the stay of such an employee at X shall be no.
of years spent at X before being transferred
plus no. of years spent after coming at X.
However, if an employee returns to station
after a period of three years (two years for
very hard station) the stay shall be counted
afresh.
2 Annual Performance Appraisal Report +2 for each + 2 for each
Grading for the last three years. below average below average
3 Employees below 40 years (as on 315` March Y/N Y/N
of the year) who have not completed one (Indicate Y for Yes (Indicate Y for Yes
tenure at hard/ very hard/ NE stations (During and N for No) and N for No)
entire service on any post)
4 LTR/DFP/ MDG Cases -50 -50
Clarification:
• If an employee qualifies for more than one
the points shall be limited to a maximum of
- 50 only.
5 Spouse, if a KVS employee and posted at the -15 -20
same station.
6 Physically challenged employee -50 -50
7 Spouse, if a Govt. Sector Employee and -10 -15
posted at the same station.
-3-
S.No. Factors Existing points mended points
2012-2013 2013-14
8 Woman employee who is not spouse of a KVS -10 -10
/Govt Sector employee
9 Members of recognized associations of KVS -15 -15
staff who are also members of JCM at KVS
re ion 1 ffices and/or KVS head u ers.
10 1 Award winning employees:
National award given by the President of India -5 -5
KVS National Incentive award -2 -2
Clarification : If an employee has won both
the awards then the maximum concession of
-
-5 marks shall be given
r
Displacement Count Total score of all the Total score of all the
_ - - points points
7. METHOD FOR ADMINISTRATIVE TRANSFER
Administrative transfer under clause 5 (a) shall be effected in the decreasing order of displacement
count of employees holding a post at station to eliminate surplus staff and such staff shall be
accommodated against clear vacancies. Administrative transfer under 5(b) shall be effected in
decreasing order of the displacement count of employees holding a post to fill up anticipated vacancies
in hard/ very hard/ NER/ other desired stations to a desired extent. As regards 5(c), to transfer a
needy employee, as defined in clause 11(a), to a desired station(s) mentioned in his/her
request application form, an employee holding the same post with the highest displacement count,
subject to not being below D 1 as prescribed herein below at the relevant lames} station(s) in the
order of preference indicated by the needy employee, shall be liable to be displaced in the event there is
no clear vacancy at the to station (s). However an employee seeking request transfer within
same station can apply for KVs choice but such transfer will be considered only against vacancy and
this will not affect station seniority of the employee and will be liable to be transferred/ displaced in
public interest.
Ian Eflon an offipfay@e fletaing refle same POSE in ratio same AA, na*+Hg ffigHOSE Risplaeffheft
..low r\l ..1n.+11 be likes, a- hn .7:.,...1 .. ....-1 !l«. 4l-.. ..4 L+e.. L. r.....^ :i-4L+.+ ..l ...:.... .....7:....4.+.7
n
(Amended on 21/12/2011) While displacing an employee
in such manner an effort would be made to post such an employee to a least inconvenient location
against a clear vacancy. In case of a tie in the displacement count of employees the male employee
shall be displaced. In case of a tie between the employees of the same gender the employee with earlier
date of joining in present station in present post shall be displaced and in case date of joining also
coincides for two or more employees then the youngest employee shall be displaced.
a) Provided, a cut off mark DI on Displacement Count may be prescribed on year to year basis
below which an employee shall not be displaced in a particular year except under clause 5 (a).
b) Provided, more factors can be added/ deleted and points allocated for different factors can be
altered on year to year basis to remediate any imbalance resulting in transfers. Changes shall
be notified well in advance before inviting transfer applications.
c) Provided, an employee with a higher displacement count can be retained if the employee's
services are absolutely crucial in the organizational interest. In such eventuality an employee
with next lower displacement count shall be liable to be displaced.
d} Provided, exemption can be given to an employee or group of employees from displacement for
such period owing to circumstances or such other administrative exigencies justifying such
exemption.
-4-
e) Provided, an employee can be transferred from a location if the employee's stay has become
prejudicial to the interest of the organization.
f) Provided further, an employee can be transferred to a location in administrative exigencies
without having any regard to the displacement count of the employee.
8. Employees below 40 years of age (as on 31st March of the year) who have not completed one
tenure at hard/very hard/NE stations in continuous span in service and not presently posted to such
stations and have completed one year stay at present station in the present post, in their decreasing
order of Displacement Count; can be posted in Hard/Very Hard/NER stations in regular annual
request transfer in the prescribed proforma itself. (Amended on 21/ 12/2011) Employees may opt for a
posting at hard/ very hard/ NER station. KVS shall post them to such location in a transparent
manner as per prescribed calendar of activities. Such transfer though on request shall be treated
administrative in nature in accordance with clause 5 (b) above.
9. REQUEST TRANSFER OF EMPLOYEE
Request transfer shall be effected as per the prescribed calendar of activities. Transfer on request shall
be effected on the basis of "Transfer Count" of an employee computed by assigning appropriate points
to factors considered relevant for transfer. An employee on initial posting on recruitment is normally
barred from applying for request transfer for three years in terms of the appointment order. An
employee will not be eligible for request transfer twice in one academic year.
Para-10 : FACTORS, POINTS AND CALCULATION OF TRANSFER COUNT OF AN EMPLOYEE
FOR REQUEST TRANSFER (Revised on 21.12 .2011 & 04.01.2013)
S.No. Factors Existing points mended points
(2012-2013) (2013-14)
1 Active Stay at a station as on 31 S` + 2 for each completed + 2 for each
March (As on 30`x' June for Hard/Very Hard/ year completed
NER Stations). Periods of continuous absence year
of 30 days or more ( 45 days or more for hard/
very hard/ NER stations) shall not be counted.
1 2 Annual Performance Appraisal Report +2 for Outstanding +2 for Outstanding
Grading for the last three years. If the report grading for each year grading for each year
for any of the last three years is not written or
is unavailable no point shall be given for the
relevant year(s).
3 Award winning employees:
National award given by the President of India 5 +5
KVS National Incentive award 2 +2
Clarification : If an employee has won both
the awards then the maximum concession of
+5 marks shall be given.
4 Spouse, if working in KVS at the requested +15 +20
station or within 100 km.
5 Spouse, if working in government sector at the +10 +15
requested station or within 100 km.
6 DFP/MDG/LTR Cases. If an employee +50 +50
qualifies for more than one ground the points
shall be limited to a maximum of +50 only.
Further, if an employee has already secured a
request transfer in previous year(s) on the
basis of these additional points the points shall
not given again.
-5-
^S.No. Factors Existing points mended points
(2012-2013) (2013-14)
7 Completion of tenure in hard/NER stations. +55 +55
Completion of tenure in very hard stations +60 +60
Points shall be given only when an employee
applies for transfer just after completing the
tenure at hard/ very hard/NER station(s).The
maximum points under the head shall remain
+55/+60 only.
8 Physically challenged employee. +40 +40
Further, if an employee has already secured a
request transfer in previous year(s) on the
basis of these additional points the points shall
not given again in the same post.
9 Woman employee +10 +10
Clarification : Women employees eligible for
points under serial no. 4 & 5 herein above
shall not be eligible for the points.
Transfer Count Total score of all the Total score of all the
points points
11. METHOD FOR REQUEST TRANSFER
Request transfer for a post will be considered at a loetation station only except for request of intrastation
transfer and (Amended on 21/12/2011) shall be accommodated in decreasing order of
"Transfer Count" computed on the basis of clause 10 of competing employees. In case of a tie in the
transfer count of two or more employees competing for a location/ station the female employee shall be
preferred first. In case of tie in two or more employees of the same gender an employee with an earlier
date of joining in present post in present station shall be accommodated and in case, if the date of
joining in present post in present station also coincides then the older employee shall be first
accommodated. Transfer counts of all request transfer applications shall be displayed on KVS website
and the transfer count so displayed shall remain valid till
31st of July of the relevant year and request transfer may be considered for vacancies arising due to
retirement or any other reason during the period of validity for which no fresh application shall be
invited or considered. Applications shall automatically become infructuous after the expiry of 31st
July.
a) Provided, a cut off mark C 1 on transfer count may be prescribed on year to year basis in
such a way that an employee whose transfer count is equal to Cl or more may be transferred
in one of the desired station(s) even by way of displacement of an employee as per
clause 5(c) in the event there is no clear vacancy at the desired station (s). In such
cases an employee having the highest displacement count subject to not being below D 1 shall
be liable to be displaced from within the choice 4 L4 4st$ation(s) in order of preference
indicated by the needy employee. If no employee holding the same post and having a
displacement count D1 or more is found in all the choice station(s) going in order
of preference indicated by the needy employee the request of such a needy employee may not
be acceded to. (Amended on 21/12/2011)
b) Provided, a lower cut off mark C2 on Transfer Count may be prescribed on year to year basis
below which the request shall not be accommodated in a particular year. Request for transfer
of an employee whose transfer count is less than Cl but greater or equal to C2 shall be
considered subject to existence of a vacancy in the desired locations/ stations.
c) Provided, more factors can be added/ deleted, points allocated for different factors can be
altered to remediate any imbalance resulting in transfers, on year to year basis. Changes
shall be notified well in advance before inviting applications.
-6-
d) Provided further, the request of an employee with a lower transfer count can be
accommodated in preference to employee(s) with higher transfer count if the services of such
an employee are essential for efficient functioning of the organization or in view of such other
circumstances faced by the employee which justifies such out of turn consideration.
12. AUTHORITIES COMPETENT TO EFFECT TRANSFER
Article 15 (a) (3) of Education Code for Kendriya Vidyalayas empowers Commissioner, KVS to transfer,
post and assign any duties to all officers and staff at the headquarters and Regional Offices as well as
Vidyalayas. Therefore, Commissioner shall be competent to exercise all powers under these guidelines
to; effect transfer and/or grant exemption under various clauses and provisos; and/or do any other
exercise prescribed under various clauses and provisos. Commissioner may delegate power to such
authorities with such further limitations for such period as deemed appropriate in view of prevailing
circumstances either by a general or specific order to such authorities. Power so delegated is liable to
be withdrawn by the Commissioner whose discretion in this regard shall be final.
13. POWER OF RELAXATION OF GUIDELINES
Notwithstanding anything contained in the guidelines, the Commissioner with the approval from the
Chairman, KVS, shall be the sole competent authority to transfer any employee to any place in
relaxation of any or all of the above provisions.
14. INTERPRETATION OF GUIDELINES
Commissioner, KVS shall be the sole competent authority to interpret above provisions and pass such
other order(s) as deemed appropriate and essential to facilitate the implementation of the guidelines
for the purpose of effective control and administration of the KVS as a whole.
15. SAFEGUARD AGAINST EXTRANEOUS INFLUENCE
Employees shall not bring in any outside influence; if such an influence from whichever source
espousing the cause of an employee is received it shall be presumed that the same has been brought
in by the employee. The request of such an employee shall not be considered. Action may also be
initiated against such an employee under relevant service rules.
-7-
ANNEXURE-1
Type of Diseases Prescribed as Valid for Transfer on Medical Grounds . TYPE OF DISEASE
1. CANCER
2. PARALYTIC STROKE
3. RENAL FAILURE
4. CORONARY ARTERY DISEASE AS EXPLAINED BELOW
5. THALASSAEMIA
6. PARKINSONS' DISEASE
7. MOTOR-NEURON DISEASE
The brief description of illness which will be considered as medical grounds for the purpose of transfer, in terms
of transfer guidelines is as under. Medical terms referred herein will bear meaning as given in the Butterworth's
Medical Dictionary.
(i) Cancer
It is the presence of uncontrolled growth and spread of malignant cells. The definition of cancer includes
leukemia, lymphomas and Hodgkins' disease.
Exclusions:
This excludes non-invasive carcinoma(s) in-Situ, localized non-invasive tumour( s) revealing early malignant
changes and tumour(s) in presence- of HIV infection or AIDS; any skin cancer excepting malignant melanoma(s)
are also to be excluded.
(ii) Paralytic Stroke
(Cerebro-vascular accidents) Death of a portion of the brain due to vascular causes such as (s) Hemorrhage
(cerebral), (b) Thrombosis (cerebral), (c) Embolism (cerebral) causing total permanent disability of two or more
limbs persisting for 3 months after the illness.
Exclusions :
iii) Transient/Ischamic attacks.
iv)
a)
b)
c)
Stroke-like syndromes resulting from
Head Injury
Intracranial space occupying lesions like abscess, traumatic hemorrhage and tumour.
Tuberclosis meningitis, Pyogenic meningitis and meningococal meningitis.
(iii) Renal failure
It is the final renal failure stage due to chronic irreversible failure of both the kidneys. It must be well
documented. The teacher must produce evidence of undergoing regular haemodialysis and other relevant
laboratory investigations and doctor certification.
(iv) Coronary artery Disease
1. Cases involving surgery on the advice of a consultant cardiologist to correct narrowing or blockage of one or
more coronary arteries or valve replacements/ reconstructions shall be considered MDG cases up to three
years from the date of actual open heart surgery and the eligible employees shall be entitled for the points
during this period
2. Cases involving non surgical techniques eg. Angioplasty through the arterial system. Such cases will be
considered MDG Cases for a period of one year from the date of procedure and the eligible employees shall be
entitled for points during this period.
-8-
(v) THALASSAEMIA
It is an inherited disorder and it is diagnosed on clinical and various laboratory parameters. Patient with
Thalassaemia who is anemic and is dependent upon regular blood transfusion for maintaining the hemoglobin
level. In addition he is on chelating agent and other supportive care.
Inclusions:
i) Thalassaemia major:. - History of blood transfusion/ replacement at less than three months interval. It
must be well supported by all medical documents. The history should include the periodicity/ duration of
blood transfusion/ replacement required by the patient/Chelation therapy.
Exclusion:
(a) Patient may have Thalassaemia minor. His anemia may become severe because of concurrent infection or
stress. Anemia may become severe because of nutritional deficiency or other associated factor.
(b) Blood transfusion is not required and these patients do not require Chelation therapy.
(vi) PARKINSONS ' DISEASE
Slowly progressive degenerative disease of nervous system causing tremor, rigidity, slowness and disturbance of
balance.
Must be confirmed by a neurologist.
Inclusion
Involuntary tremulous motion with lessened muscular power, in parts not in action and even when supported;
with a propensity to bend the trunk forward and to pass from a waling to a running pace, the senses and
intellects being uninjured.
Exclusion:
(iii) Patients who are stable with the support of medicine.
(iv) Detection of Parkinsons' disease within the duration of 5 years.
Requirement
Date of detection of the disease, hospitalization extent of involvement, duration of treatment along with
discharge summary should be furnished. Mention should be made about the progressiveness of the disease,
and summary of inception of the patient must be confirmed by Neurologist.
(vii) MOTOR-NEURON DISEASE :
Slowly progressive degeneration of motor neuron cells of brain and spinal cord causing weakness, wasting and
twitching in limbs and difficulty in speaking and swallowing.
Must be confirmed by neurologist.
Inclusions :
Irreversible/ progressive motor neuron disease with presence of weakness wasting and fasciculation of limbs
with/without brisk tendon jerks and extension painter response.
Exclusion:
Weakness of muscle due to other causes like infections, neuropathy traumation, idiopathic, motor-neuron
disease involving less than 02 limbs and the muscle power is more than 3 grades. Requirement : It should be
duly supported by MRI, EMG and nerve conduction test.
disewi c with n ► ltre than 50 '/o . mental dis^tbili
tileI.^shcctive Regional NledlcaI I3o arts with j e>t
t(I on;_2.8_12.2U12)
6
KENDRIYA VIDYALAYA SANGATHAN
TRANSFER GUIDELINES FOR GROUP A AND GROUP B (SO AND ABOVE) EMPLOYEES
1. GUIDING PRINCIPLE
The matter governing the transfer of employees holding Group A posts and certain Group B posts
viz., Section Officer, Audit and Accounts Officer, Administrative Officer, Vice Principal requires
greater care and discretion on the part of the transferring authority as these posts are imbued
with supervisory responsibility. Posts viz., Section Officer, Administrative Officer, Audit and
Accounts Officer, Vice Principal/ Assistant Education Officer/ Principal Grade II, Senior
Administrative Officer, Senior Audit and Accounts Officer, Executive Engineer, Technical
Officers, Principal Grade I, Education Officer and Assistant Commissioner and higher posts some
of which are non transferable at the moment are such posts. Kendriya Vidyalaya Sangathan
while effecting transfer of employees holding such post shall strive to maintain equitable
distribution of its employees across all locations to ensure efficient functioning of the
organization and optimize job satisfaction amongst employees. All employees are liable to be
transferred anywhere in India at any point of time and transfer to a desired location can't be
claimed as a matter of right. While effecting transfers the organizational interest shall be given
uppermost consideration and that the problems and constraints of employee shall remain
subservient.
2. TENURE The normal tenure shall be as under:
S.No. (Terms
1
'T'enure *
Explanat
Section Officer, Administrative
Officer, Audit and Accounts Officer,
Vice Principal, Principal, Education
Officer
ions
5 years
3 years in case of hard station/
NER stations,
Assistant Commissioner 3 years fo
* r
all stations
However, it is categorically made clear that the tenure so provided under these
guidelines shall not be deemed to put an embargo on the administration to transfer an
employee in the exigencies of service and/or organizational interest before the
completion of tenure
4. TYPES OF TRANSFER
Transfer may broadly be classified in two types, viz., administrative transfer, which the KVS
orders suo mote in the exigencies of service and administration and in public interest, and request
transfer which is effected based on the request of an employee.
5. ADMINISTRATIVE TRANSFER OF EMPLOYEES
After the completion of tenure an employee shall be liable for transfer except where an employee's
retention after the completion of tenure or an employee's exit before the completion of the tenure
is necessary in the organizational interest. Efforts will be made to consider bulk of such transfer
post-wise at an opportune time during an academic year. Transfer/ posting to a desired station
shall not be claimed as a matter of right. Some crucial determinants for such transfers are as
under:
a) Inherent strength/weakness of an employee to cope with the supervisory responsibility
b) Domain expertise of an employee
c) Performance of an employee against tangible parameters wherever possible, for example
CBSE results, AFAR Grading in the last three years or such other parameters as may be
prescribed from time to time for different posts.
d) Factors such as: due for retirement, medical problems faced by an employee or family
members, spouse working at a station etc.
-2-
6. REQUEST TRANSFER OF EMPLOYEES
KVS may invite request transfer from such employees at an opportune time in an academic year
in such form and manner as deemed appropriate from time to time and consider such requests
for transfer to desired station keeping organizational interest uppermost in consideration. Some
crucial determinants for effecting such transfers shall be as follows:
a) Request of an employee factoring in such components as: due for retirement, medical
problems faced by an employee or family members, spouse working at a station etc.
b) Suitability of an employee for the 'sought for station
c) Performance of an employee against tangible parameters wherever possible for example
CBSE results, APAR Grading in the last three years or such other parameters as may be
prescribed from time to time for different posts
d) Number of years spent at a station
7. AUTHORITIES COMPETENT TO EFFECT TRANSFER
"Article 15 (a) (3) of the Education Code for Kendriya Vidyalaya Sangathan empowers
Commissioner, KVS to transfer, post and assign any duties to all officer and staff at the
Head Quarter and Regional Offices as well as Vidyalayas. Therefore , Commissioner, KVS
shall be competent to transfer %or grant exemptipn to (Amended# on2$ an
employee under these guidelines".
8. POWER OF RELAXATION OF GUIDELINES
Notwithstanding anything contained in the guidelines, the Commissioner with the approval from
the Chairman, KVS, shall be the sole competent authority to transfer any employee to any place
in relaxation of any or all of the above provisions.
9. INTERPRETATION OF GUIDELINES
Commissioner, KVS shall be the sole competent authority to interpret above provisions and pass
such other order(s) as deemed appropriate and essential to facilitate the implementation of the
guidelines for the purpose of effective control and administration of the KVS as a whole.
10. SAFEGUARD AGAINST EXTRANEOUS INFLUENCE
Employees shall not bring in any outside influence; if such an influence from whichever source
espousing the cause of an employee is received it shall be presumed that the. same has been
brought in by the employee. The request of such an employee shall not be considered. Action
may also be initiated against such an employee under relevant service rules
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